The Commonwealth of Virginia Microsoft Academic Select Master Agreement

Departments at Virginia Commonwealth University can access the Virginia Information Technologies Agency (VITA) Microsoft Education Select Master Agreement for Microsoft licenses and media. Licenses are available for Desktop Applications, Operating Systems and Server Applications. If required, media and documentation may be ordered in addition to licenses. University departments may place orders up to $5,000. Orders over $5,000 must be sent to University Purchasing for processing. Please put the contract number VA-070907-SHI in the description line of the requisition.

The Microsoft Education Select Program provides access to the most current version of MS Office or MS Office Professional. To license earlier versions of Office or Office Professional, purchase the software assurance license. With the software assurance license, you purchase the right to upgrade the existing license to the most current version, as well as have the ability to downgrade, to a lower version of same product.

The Contractor for the State Microsoft Academic Select Agreement is Software House International (SHI). To obtain a price quote, please email or call the SHI sales team.

A license must be purchased for the number of computers that run the software. To load the software on a computer, purchase the CD for the license from price list. Only one set of media is required for any number of licenses. To load the software from a single set of media on multiple computers, a Select Product Key is required. SHI shall e-mail an order confirmation for the number of licenses purchased and the VCU Select Product Key to the VCU email address on the purchase order. Contact the SHI account representative if you do not receive an email within 3 to 5 days after placing the order. In rare circumstances, you may need to contact the VCU Agreement Administrator, Dave Brobst, to obtain the Select Product Key at 828-4827 or dbrobst@vcu.edu

All purchase orders must include the following information. Departments using the Corporate Purchasing Card to pay for the purchase must verbally provide the same information to the SHI sales representatives:

• The Contract Number VA-070907-SHI
• Your Purchasing Contact Name, Telephone Number and Email Address
• The Microsoft Product Number and Description (from the appropriate price list)
• The Quantity Ordered
• The Contract (discounted) Unit Price
• The Extended Line Item Amount
• The Purchase Order Total Amount

The Higher Education contact information for the Microsoft contract follows:

Please get in touch with University Purchasing for any additional information or assistance.