Virginia Commonwealth University

FISCAL YEAR-END PROCESSING
To facilitate payment this fiscal year, all invoices, revenue refund vouchers and travel reimbursements must be submitted to Procurement Services by 4:30 p.m., on June 15. We will do our best to process all invoices that are delivered within this timeframe. Departments are responsible for monitoring their accounts to ensure that necessary payments have been processed. Receiving may be entered into Banner until 2:30 p.m., June 29 and if the invoice is posted and matches properly with the receiving, the expense should hit your index this fiscal year. Receiving should not be completed until July for any payments that are to be expensed in FY13.

Journal Vouchers (JV) can be processed until 5:00 p.m., on June 29, providing all approvals have been completed.
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PROCUREMENT SERVICES TRAVEL OPEN FORUM
You are invited to attend one of Procurement Services upcoming Travel Open Forums. One session will be held on each campus. Specific dates, times, and locations are as follows:

Tuesday, May 22, 2012 - MCV Campus, Larrick Student Center, Court End Ballroom from 9:00 a.m. to 11:00 a.m.

Thursday, May 24, 2012 - Monroe Park Campus, University Student Commons, Richmond Salon I-II from 9:00 a.m. to 11:00 a.m.

Representatives from Procurement Services will present various travel topics and answer questions from attendants.

SUPPLIER DIVERSITY POLICY STATEMENT
On April 20, 2012 the Secretary of Administration sent a memo to all Executive Branch Agency Heads stating the following:

Small and diverse businesses drive our economy and contribute to the fabric of our local communities, our Commonwealth, and our nation. Fostering an environment for entrepreneurial, high-growth companies to succeed leads to job creation for Virginians. Supporting small and diverse businesses is a vital component of that effort.

As our economic base expands, it is imperative that we foster an inclusive procurement environment that creates the broadest opportunity to compete in all vendor sectors. The business relationships that are forged from that expanded opportunity can provide value both to the Commonwealth and to the business owners without the relaxation of current purchasing policies and procedures. Competitive opportunities for small and diverse businesses must only be awarded on merit and demonstrated performance, and potential for success. Small and diverse businesses across Virginia have demonstrated that, when given the opportunity to compete, they will and perform on their own merit.
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