Cooperative Procurement Contract for Dell Computers

To purchase Dell Computer Hardware, Departments at Virginia Commonwealth University can access a Virginia Association of State College and University Purchasing Professionals (VASCUPP) contract with Dell Computer. The contract number is UVA-GN-0702-00.

Up to the $5,000 Departmental Delegation, orders may be purchased using a University purchase order or the Corporate Purchasing Card may be used. If the order is over $5,000 an eVA requisition must be sent to Purchasing for processing.

To access the information, you must login. The first time you login input the user name VCU and the password gen to set up a personal account and a personal password. Exclusive pricing for VCU and the other VASCUPP members is available for standard contract configurations. Contract prices and configurations are available on the Dell Premier Page at Premier Dell.

The standard configurations include both a low-end and high-end desktop and laptop computer. To ensure that the technology available on the contract is current, the standard configurations are periodically revised. All the other products on the current Dell Computer Price Lists including DellWare (peripherals and software) are available at discounts off list price. Click on "Full Catalog" and "Special Offers" for further information. The prices on the Dell Premier Page reflect the contract discounts.

VCU Has An eVA Dell PunchOut Catalog

To streamline the ordering process for Dell VASCUPP contract orders, there is a PunchOut catalog in eVA that facilitates sending requisitions to Purchasing. To access the VCU Dell PunchOut Catalog, type dell - punchout in the Key Words search field on the add items screen of your requisition. Use the "Search" button to bring up the punchout catalogs and scroll down to "Dell for Virginia Commonwealth University" and click on this phrase to bring up the punchout catalog. At this point you may enter the requisition by either configuring the required system and obtaining a Dell eQuote or accessing an existing Dell eQuote by keying in the email address of the person at VCU that saved an eQuote. Dell builds each system based on the information in the eQuote. Please indicate in the description section of the requisition that the order is a Dell PunchOut Catalog request. Using the eVA Dell PunchOut Catalog allows Purchasing to process the purchase order expeditiously; and since the PunchOut Catalog routes the purchase order to Dell Customer Service using XML technology, transmitting the purchase order to Dell is accelerated, as well.

All purchase orders must include the following information. Departments using the Corporate Purchasing Card to pay for the purchase must verbally provide the same information to the Dell Marketing sales representatives.

The Contract Number (UVA-GN-0702-00)
Your Purchasing Contact Name and Telephone Number
The Dell Product Number and Configuration
The Quantity Ordered
The Contract (discounted) Unit Price
The Extended Line Item Amount
The Purchase Order Total Amount

The VCU sales representative at Dell is:

Chris Heldorfer
Voice: 1- (800) 981-3355 X 7267884
Direct Fax: (512) 283-8327
E-mail: chris_heldorfer@dell.com

Please contact University Purchasing or Dell Computer for additional information.