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Corporate Travel Card
Policies Governing Corporate Travel Card
VCU Corporate Travel Card Services Procedures
How to Get an Corporate Travel Card
Delivery of Corporate Travel Cards
Cash Advances
Training Opportunities
Termination of Employee Participation
Request Form and Application
How to Access the Corporate Cards Mandatory On-Line Training and Test
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Chapter 7, section 7.38 of the Financial and Budget Administration Policies
and Procedures Manual.
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VCU Corporate Travel Card Services Procedures. Revised August 2008.
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State Travel Card Contract #151-05-003.
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Corporate Travel Card replaces the Travel Advance Program.
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Contract is between the employee and the card provider. The employee is personally
liable for any charges or cash advances made against the card, and will be billed
directly by the card provider.
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Air/Rail tickets can be purchased on the Corporate Travel Card.
NOTE OF CAUTION:
You are responsible for paying the card provider in a timely manner. If the travel card bill
for ticket(s) becomes due before the travel or reimbursement date, you will pay
out-of-pocket or incur late fees.
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Charges for late payment are the employee's responsibility and will not
be reimbursed, regardless of reason.
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Personal expenses are not to be charged to the Corporate Travel Card.
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Cash advances are available through designated ATM's.
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The Corporate Travel Card must not be used to circumvent either State or
VCU Procurement procedures.
- The Corporate Travel Card must be returned upon request or upon leaving VCU
employment.
- Delinquencies are reported to credit bureaus.
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- Corporate Travel Cards are mailed directly to the billing address established by the Cardholder(s).
- PIN numbers for cash advances are mailed directly to you from the card provider.
PIN numbers may arrive before the actual Corporate Travel Card.
- Follow the directions on the Corporate Travel Card to activate the card.
- Renewal Corporate Travel Cards will be mailed approximately sixty (60) days prior to the expiration of the old, expiring cards.
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- Available at designated ATM's.
- Standard limit is $200 per billing cycle.
- The fee is 2.5 % or 2.00 whichever is greater plus an ATM charge, if applicable.
- ATM fees are reimbursable on the travel reimbursement voucher. Receipts are
not required.
- Use the Corporate Travel Card to charge travel expenses and limit cash advances
for those travel expenses that do not accept a charge card. (Example: cab fares)
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Participation in the Corporate Travel Card program may be subject
to termination under the following conditions:
- No longer employed by VCU.
- Leave of absence without pay for a month or longer.
- Consistent delinquent payment history.
- Consistent pattern of non-compliance with Section IV.
- Cash advances are not paid.
- Consistent history of dishonored checks.
- Bankruptcy filing.
- Inactivity
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