The Virginia Commonwealth University Office of Procurement Services supports the mission of the University by performing the entire procurement function in an efficient, effective and customer-focused manner while ensuring diversity in expenditures reflective of the strength and diversity of its medical professionals, faculty, staff, students, patients and the community in which they live and serve. More »
ELECTRONIC INVOICING VENDORS
Vendors who are currently submitting invoices to Accounts Payable via the electronic invoicing process are now located on
the Procurement Services website under the Accounts Payable tab.
http://www.vcu.edu/procurement/accounts/vendor/evendors.html
New vendors will be added to the listing as they come aboard. Please continue to monitor. To eliminate duplication of work,
paper invoices from these vendors should no longer be mailed to Accounts Payable or emailed to the mailbox
deptinvoice@vcu.edu after the go-live date indicated. Invoices dated prior to
the go-live date can be forwarded to the appropriate analyst for research and processing. Any question, please contact
Jamie Holcomb 628-2877 or Casandra Townsend 828-1076.
eVA NEW REQUIRED FIELD
Beginning, Friday, January 27 a new required field, Procurement Transaction Type, was added in eVA on the "Add Title" page.
Each order will need to have the appropriate procurement type selected that best describes the order. If the order has different
types, select the procurement type that describes the majority of the items on the order.
If you have any questions please contact Patricia Shazer 828-5067, plshazer@vcu.edu or Sarah O'Neill 828-5056, sdoneill@vcu.edu.
TRAVEL MANAGEMENT SERVICES RFP/ONLINE BOOKING TOOL UPDATE
Procurement Services will be issuing an RFP for Travel Management Services the first week of February. No additional departments
will be added to the existing Online Booking Tool pilot program at this time. Updates regarding the progress of the RFP process
will be included in future editions of the FA Newsletter. If you have any questions, please contact Mary Lou Bulger at
mlkastelberg@vcu.edu or 8-0904.
Accurate Courier Express
Guy Brown has partnered with Accurate Courier Express (ACE), a DMBE-certified Small, Minority-Owned firm for delivery services.
Orders from Guy Brown will be delivered to departments by an ACE employee.
Ship-To/Deliver-To Locations
Please ensure that the “Ship-To” and "Deliver-To” information on purchase requisitions accurately reflect where the
order needs to be delivered. The “Ship-To” location must be the street address and building name (if applicable). The
“Deliver-To location” must be the room number and name of the person to whom the delivery should be made once inside the building.
Cost-Saving Tips
Please refer to the following link for cost-saving tips in regards to office supply purchases:
http://www.vcu.edu/procurement/purchasing/contracts/universitycontracts/officesupply/tips.html.
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